How To Submit Your Project

This is a brief overview of how to use our project submission system to submit your course project and follow its progress.

If you're familiar with submitting information using forms on the Web, then you'll have no problem submitting your course project. Use whatever editor you want to write and format your project report. Save it in PDF (preferred) or PS format. Use the Web to submit your report and follow its progress through the review process using the Web and e-mail. That is all there is to it.

Here is a step-by-step breakdown.

First decide what project you want to work on, and with whom. A good time to do this is during the labs labeled "Project Work." Talk with other students, form a team, if you like, and be sure and run your ideas by the tutors who are circulating during the "Project Work" labs. If you get stuck, check out some of the links in the "Projects" catalog (the catalog containing this file). You can also see the abstracts that students submitted in other years. For that, follow the linked called "course pages for all previous years" found on the course home page, pick a year, then navigate to the "Projects" folder.
Write up a short (one or two paragraph) abstract of your project. Use whatever editor you like. You will cut and past this plain-text abstract into a Web form, so don't spend time trying to do fancy formatting for the abstract.
Decide if there is a tutor you would especially like to have overseeing and reviewing your project. Check the list called "Project Tutors" in the "Projects" folder for a list of tutor names.
After you have discussed your project with a tutor and they say it's ok to submit your abstract, click on the link called "Project Submission". After reading the brief description there, click on the link you'll find on that page labelled "go to the submission pages."
Read the three steps described on the submission pages. Also note the corresponding deadlines. Right now, you only need to follow the link for step 1 called "Abstract Submission."
After clicking on the links for "Abstract Submission", fill in the form and press the submit button to submit your abstract. The contact person will receive mail that the abstract has been submitted.
Important notes:
- Choose one person in your group to be the "contact person." This is the person who is willing to receive e-mail from the system confirming that your project has been submitted, where it is at in the review process, etc. The contact person must be responsible for spreading this information to the other members of the group.
- In the field labelled "Remarks", put the name of the tutor you would like to oversee your project. Note that you are not guaranteed this person will end up overseeing your project. You will be notified later as to who your tutor actually turns out to be.
- Along with notification that the abstract has been submitted, the contact person will receive a password for logging into the system to make further changes. This password should be retained throughout the project work, since you need it for all remaining steps.
If you need to change or update your abstract, return to the page showing the three steps of the project submission process. As a part of step 1, you'll notice a link call "abstract update." Follow that link to update your abstact. You may do this as many times as you like, and at any time while you're working on your project. If you're making a significant change in your project topic, but sure to get your tutor's OK. The contact person in your group will receive mail whenever the abstract is updated.
To check that status of your project, go to the "Projects" folder, and click on the link called "Project Roster." Eventually, your abstract will show up here. Note: this status page is updated hourly, so be patient. You can follow the entire progress of your project here. An explanation of the color coding used is given at the beginning of the page.
Now work on your project! It is strongly recommended that you take a look at the document called "Project Tips" in the "Projects" folder. It will help you in writing your report.
When you have completed your work and saved a PDF version of your report, return to the submission pages and follow step 2, "Paper Submission." Use the login name (contact person's original e-mail address) and password that was sent during the abstract submission to log in to the system. Submit your PDF file. Note: including your entire source code with your report is a bad idea; including a link to your source code in your report is a good one. The contact person will receive mail confirming that that project has been submitted and the project roster will, within the hour, change the color of your project in the listing.
The system will now automatically, and periodically, remind your tutor via e-mail to review your paper. Wait patiently. You may of course correspond with your tutor as you see fit, but you are relieved of the need to constantly remind them to review your project.
Your tutor now reviews your project. If he thinks it needs more work, he will include that in his review and the system will inform you of what changes you need to make via e-mail. If you have questions, feel free to correspond with your tutor directly. If your tutor accepts your work as it is, the system will inform you that your work has passed your tutor's review and is now moving on to a final review by the course examiner.
If the course examiner accepts your work, you will be informed by e-mail, including the points and grade you received. If not, the system will tell you what you need to work on.
If you have to resubmit your work, just go back to step 2, "Paper Submission" and resubmit your report.
Once your paper has been accepted by the tutor and course examiner, the course examiner will put your grades in LADOK. If your school does not use LADOK, but you want a grade, please request from the course examiner that he write a letter stating your grade.
There is only one step left. Since your paper has already passed at this stage, it is more or less a pro-forma step. At this stage the system sends you e-mail asking you to make a final paper submission containing any final changes you want before your paper is archived by the system. You submit these final changes using step 3, "Camera-ready paper submission". If there are no changes you would like to make, simply resubmit the same PDF file in step 3 as you did in step 2.

That's all, folks!